When you are organising a conference or event you can be sure your to-do list will be longer than you ever thought possible. Not only do you have to attract delegates and speakers to the event, publicise it, and secure the budget to actually run it, you also need to complete one essential task that is a lot harder than it seems – find the venue. When organising a conference or business event in the Midlands, make sure you follow these top tips.
Make Sure That the Venue is Accessible
When organising a conference or an event you cannot expect it to be a success if it is in the middle of nowhere, with minimal transport links. People will not want to travel to an extreme location in order to attend a conference. Granted, the Midlands is not exactly out of the way but you do still need to ensure that your conference venue is easily reached by road or by public transport.
Check Accommodation Potential
Many people will travel from further afield to attend a conference so it is ideal if the Conference venue midlands offers attached accommodation, or accommodation within easy access of the venue. A conference venue with hotel attached is perfect, as it keeps things simple and convenient for attendees.
It sounds obvious but it is all too easy to get carried away with the perfect Midlands conference venue and forget to actually check it is available when you need it. Many Midlands venues are very popular and can be booked up far in advance so make sure you check to see if the place has an opening for you.
Does the Venue Match Your Image?
There are so many different styles of venue available, you need to make sure that your chosen location fits with the image you are trying to portray – and that the venue is appropriate for your target audience.
Look Into Costs – Hidden and Straightforward
Stick to a firm budget so you don’t get carried away and overstretch yourself on the venue. But do not be afraid to negotiate or try to get the price down if you find a venue that’s perfect. Factor in all costs when you are choosing between venues so you make a fair decision.
Look at the Facilities
You certainly need to find a Midlands venue that gives you all you need to run a successful conference, from microphones to audio-visual equipment, Wi-Fi to theatre seating. Look what the venue offers and see what you definitely cannot miss.